Installing video conferencing equipment saves on travel costs, but there are ecological savings too. In addition, companies can work smarter and make more money when they install video conferencing equipment.
There are several reasons that explain why your company would like to install modern, top quality video conferencing equipment in each of your meeting rooms and in other key facilities, but have you thought about how much more eco-friendly your company could be if it relied more on videoconferencing and less on travel?
There's little question that video conferencing is a step up from a phone conference call, but it is also a step up in terms of ecological responsibility from traveling to a meeting that might have been effectively handled without having to go anywhere.
Once, some in business declined using videoconferencing. Today, the bias that some older executives had against videoconferencing has vanished as equipment has improved. Jerky movements, poor sound quality and frequent, unexplainable breakups are things of the past.
Reduce Travel And Save Resources
Perhaps it's obvious that reducing the amount of travel your employees have to endure saves money, but it also saves a company in so many other ways.
First, it saves on time lost at the airport, on planes and in vehicles. It also saves on personal time that the employees lose when they are required to stay overnight in different town instead of returning to their families after their day of work. The advantages of having video conferencing equipment installed and ready to be used at a minute's notice involve more than just savings, of course. Branches can also co-operate more often at a smaller expense, making allowance for better communication among your employees.
And a client who also has video conferencing equipment can talk to you the moment he or she detects an issue. There's no travel delay and no need to requisition a rental vehicle or train ticket from their finance department.
Going Beyond Travel Savings
The savings go beyond the obvious, however.
In-person conferences need the use of lots of time, money and other resources to plan and pull off efficiently. Nonessential travel creates carbon emissions that might have been avoided, but an in-person meeting creates a whole world of paperwork, foam cups and paper plates that do not need to be used if no one is going anywhere. Never mind the cost of providing meals, refreshments and other facilities for those who visit your company. All of that cash and all of those resources create trash, pollution and waste.
That just is not a smart, ecologically friendly way to conduct business.
Even better, video meetings can be recorded, so absent staff can review the tape when they return, almost letting them be in two places at once. Recording also means that fewer people can be present at a meeting in the first place because the recording can be shown to anyone that needs the information obtained in the meeting.
As importantly, those that don't need the information don't have to waste time sitting around in a meeting that turns out not to be of some use to them.
Video conferencing for today's modern workplace provides benefits, savings and opportunities beyond the obvious. With the right equipment installed in the right spots, a company can get even more productive and make more profit while saving money รข€" and saving the world as well.
There are several reasons that explain why your company would like to install modern, top quality video conferencing equipment in each of your meeting rooms and in other key facilities, but have you thought about how much more eco-friendly your company could be if it relied more on videoconferencing and less on travel?
There's little question that video conferencing is a step up from a phone conference call, but it is also a step up in terms of ecological responsibility from traveling to a meeting that might have been effectively handled without having to go anywhere.
Once, some in business declined using videoconferencing. Today, the bias that some older executives had against videoconferencing has vanished as equipment has improved. Jerky movements, poor sound quality and frequent, unexplainable breakups are things of the past.
Reduce Travel And Save Resources
Perhaps it's obvious that reducing the amount of travel your employees have to endure saves money, but it also saves a company in so many other ways.
First, it saves on time lost at the airport, on planes and in vehicles. It also saves on personal time that the employees lose when they are required to stay overnight in different town instead of returning to their families after their day of work. The advantages of having video conferencing equipment installed and ready to be used at a minute's notice involve more than just savings, of course. Branches can also co-operate more often at a smaller expense, making allowance for better communication among your employees.
And a client who also has video conferencing equipment can talk to you the moment he or she detects an issue. There's no travel delay and no need to requisition a rental vehicle or train ticket from their finance department.
Going Beyond Travel Savings
The savings go beyond the obvious, however.
In-person conferences need the use of lots of time, money and other resources to plan and pull off efficiently. Nonessential travel creates carbon emissions that might have been avoided, but an in-person meeting creates a whole world of paperwork, foam cups and paper plates that do not need to be used if no one is going anywhere. Never mind the cost of providing meals, refreshments and other facilities for those who visit your company. All of that cash and all of those resources create trash, pollution and waste.
That just is not a smart, ecologically friendly way to conduct business.
Even better, video meetings can be recorded, so absent staff can review the tape when they return, almost letting them be in two places at once. Recording also means that fewer people can be present at a meeting in the first place because the recording can be shown to anyone that needs the information obtained in the meeting.
As importantly, those that don't need the information don't have to waste time sitting around in a meeting that turns out not to be of some use to them.
Video conferencing for today's modern workplace provides benefits, savings and opportunities beyond the obvious. With the right equipment installed in the right spots, a company can get even more productive and make more profit while saving money รข€" and saving the world as well.
About the Author:
Paul Fraser owner of a video conferencing equipment company is an expert in video conferencing. He enjoys seeing companies succeed whether he has an investment in them or not.
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